SWA 2.1 User Guide for Solavixa Web Archive

Web URL · Local HTML · ChatGPT Export ZIP · Image / Screenshot to DOCX · PDF · DOCX · HTML · Markdown · OCR · Analysis · Assets · Licensing

This SWA 2.1 User Guide explains how to use Solavixa Web Archive Studio for professional web archiving, ChatGPT conversation preservation, structured document export, local Image / Screenshot to Editable DOCX conversion, OCR review, licensing, and troubleshooting

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Main Window Overview

Solavixa Web Archive Studio 2.1 uses a guided professional interface that organizes the complete archive workflow into four main sections:

1 — Input source and destination
2 — Capture options
3 — Output files
4 — Start and open results

The upper area contains license information, Release Notes, About, and the Quick Guide. The lower Status and Log areas show the current operation and detailed progress messages.
SWA automatically shows the fields relevant to the selected workflow and keeps the most important archive controls visible and organized.

Header Buttons

Release Notes

Click Release Notes to view information about the installed SWA version, new features, improvements, and corrections.

About

Click About to view product, version, and publisher information.

License Section

The License section shows the current SWA license state, license type, validity information, and available activation or support actions.

License Status

SWA can display states such as Trial, Licensed, License grace period, License expired, or Enterprise-related activation states.

Applicable term licenses include a 14-day grace period after the displayed expiration date. During this period, licensed functionality remains available and SWA clearly identifies the grace-period state.

Activate License

Use Activate License to activate a standard PRO license key, including PRO 1 Month and PRO 3 Years licenses.

Enterprise

Use Enterprise for supported online Enterprise activation.

Offline Token

Use Offline Token when an Enterprise deployment uses the supported offline activation workflow. Follow the activation instructions supplied for the Enterprise license.

HWID

Click HWID to display the hardware identifier used for device binding and supported activation or support checks.

Refresh

Click Refresh to update the displayed license state. SWA can also use online validation to recover a locally stored license state when the server reports that the license is active or within its grace period.

PRO-3Y Reset

Use PRO-3Y Reset when an eligible PRO 3 Years license needs to be moved according to the applicable reset rules. The workflow may require the purchase email and WooCommerce order ID.

Quick Guide

Choose a source, select the required customer outputs, then click Start Archive.

When Manual start is enabled, Chromium opens first. Prepare the target page, then click Target page is ready — Start capture.

Input Source and Destination

SWA 2.1 supports three normal archive input types plus a dedicated image-to-DOCX workflow.

Web URL

Use Web URL to capture a live webpage or supported browser application. Enter the full page address and choose the required capture settings.

This mode is suitable for long articles, documentation, research pages, web applications, support content, and supported conversation pages.

Local HTML File

Use Local HTML file when the source is already stored on your computer..

SWA can create the selected outputs and preserve available supporting resources such as images, CSS, fonts, scripts, and related assets where they can be resolved.

ChatGPT Export ZIP

Use ChatGPT export ZIP with an official ChatGPT data export package.

Select the ZIP, click Load list, choose the required conversation, and start the archive. SWA processes the selected conversation directly from the export package; browser scrolling controls do not apply to this workflow.

Image / Screenshot to DOCX

Click Image / screenshot to DOCX… to open the dedicated OCR and document-conversion workspace.
This workflow is separate from normal Web URL, Local HTML, and ChatGPT ZIP archive capture. It converts a standalone image or screenshot into a hybrid editable DOCX.

Archive Title

Archive title is optional. Enter a custom title or leave it empty to allow SWA to derive the title from the source where possible.

Output Folder

Output folder defines where SWA creates the archive and selected customer outputs.

Browser Profile Folder

SWA uses a dedicated browser profile for browser-based capture workflows. Keeping the same profile can preserve compatible session and browser state between runs.

Resume Interrupted Archive

Enable Resume interrupted archive only when continuing a supported incomplete SWA archive.

Resume Folder

Select the existing output folder belonging to the interrupted archive.

Capture Options

Capture options control how SWA captures visual web content and how the browser-based workflow behaves.

Archive Entire Content

Enable Archive entire content when you want the complete available webpage or conversation.
SWA then removes the normal screen-capture count limit and works through the available content until the end is reached.
A screen capture represents one visible browser position. It is not the same as one printed A4 page.

Limited Capture

Disable Archive entire content when only part of a long page or conversation is required.
SWA then uses a screen-capture limit and capture direction. Limited capture starts from the current browser position without first loading the entire history.

Capture Direction

auto — captures upward when starting at the bottom and downward when starting elsewhere.
up — captures toward older or preceding content.
down — captures toward newer or following content.

Image Format

PNG is recommended for text-heavy pages, documentation, and mathematical content.

JPEG may reduce archive size for image-heavy pages.

JPEG Quality

Controls JPEG compression quality when JPEG is selected. Higher values preserve more detail but create larger files.

Crop Mode

content is the recommended normal setting and focuses on the main page content.

Overlap px

Adds a small overlap between consecutive captures to reduce the chance of missing content at capture boundaries.
The recommended default is 10 px.

Scroll Strategy

auto — recommended default
chat_container — ChatGPT-like scrolling containers
normal_webpage — standard webpages
infinite_lazy_page — feeds and lazy-loaded pages
full_document — compatible full-document capture
manual_fallback — capture from a manually prepared position

Cover Page

Adds archive identification and metadata where supported.

Show Browser

Keep the browser visible when login, preparation, or monitoring is required.

Manual Start

When enabled, SWA waits after opening the page. Prepare the page and then click Target page is ready — Start capture.

Hide Floating UI

Attempts to hide floating buttons, sticky widgets, and overlays that could otherwise repeat throughout the captured archive.

Output Files

PDF Visual Archive

Creates Archive.pdf.

For Web URL and Local HTML workflows, PDF primarily preserves the captured visual appearance. For ChatGPT ZIP import, SWA creates a structured document-style PDF.

DOCX Editable Document

Creates Archive.docx with editable body text, structured content, supported images, formatting, and mathematical content.

HTML Offline Archive

Creates a browser-readable offline archive with available supporting assets.

Markdown Text Archive

Creates Archive.md, suitable for editing, search, documentation, version control, and further text processing.

OCR Text from Web Images (TXT)

Optionally extracts recognized text from suitable captured or embedded web images.

This is separate from the dedicated Image / Screenshot to Editable DOCX workflow.

Content Analysis

SWA can create structured archive analysis when suitable source content is available.

Output Mode

Customer mode

Recommended normal mode. Creates a clean customer-facing output folder.

Advanced mode

Retains additional technical diagnostics, state files, and supporting data for troubleshooting and verification.

Image / Screenshot to Editable DOCX

SWA 2.0 includes a dedicated local OCR workspace for converting a standalone image or screenshot into a Word document containing both editable text and preserved visual content.

Supported Images

PNG, JPEG, WebP, BMP, and single-page TIFF are supported.
Multi-page TIFFs and animated images should first be separated into individual images.

OCR Languages

OCR uses the locally installed Tesseract engine and installed language data
For mixed English and Czech content, use eng+ces when both languages are installed.

Auto

Auto is the recommended starting mode.
SWA runs OCR and evaluates recognized text, confidence, mathematical notation, visual content, equations, symbols, and uncertain regions.
It then proposes which areas should remain editable text and which should remain preserved original image regions.

Run OCR

Use Run OCR when you prefer to perform recognition first and manually decide which equations, symbols, graphics, or other regions should remain images.

OCR Review Tools

Select

Select an existing OCR or preserved-image region for review.

Preserve Image

Draw or adjust an area that should remain visually preserved from the original image, such as an equation, mathematical symbol, graphic, or framed expression.

Add Text

Create a missing editable text region.

Split Text

Split a text region so individual parts can use different text, formatting, or placement.

Delete Region

Remove an unwanted region.

Undo

Revert supported recent editing or OCR replacement actions.

Selected Text

Correct recognized text directly before export.

Typography

Adjust font family, size, bold, and italic formatting.

Region Geometry

X and Y control position. W and H control region width and height relative to the source image.

Convert Selected Image to Text

Retry OCR on a preserved image region. If the recognition is worse than the original preserved region, use Undo.

Save and Reopen OCR Reviews

Click Save review… to store the current OCR regions and corrections in a .swa-ocr.json file.
To continue later, open the same original image and click Load review….
SWA verifies the source-image fingerprint to reduce the risk of applying the review to a different image.
The review file does not contain the source image, so keep the original image with the review.

Export Image OCR to DOCX

Click Save DOCX… when the review is complete.
The resulting document combines positioned editable text with preserved original image regions.
Equations, mathematical symbols, graphics, uncertain OCR content, and other visually sensitive material can remain image-based while surrounding recognized text stays editable.
Long images can be divided across A4 pages, and preserved regions are kept together where possible.

Optional TXT

Enable Also save recognized text (.txt) to create a plain-text copy of editable recognized regions.
Content intentionally preserved only as an image is not automatically transcribed into this TXT file.

Mathematical Content

SWA is designed to preserve mathematical structure instead of flattening it into ordinary text whenever the source permits.

It can preserve:

subscripts
superscripts
exponents
fractions
Greek symbols
operators
equation frames
aligned expressions
equation labels
structured KaTeX content

For DOCX, some display mathematics may be preserved as images when that provides greater fidelity.

Start and Open Results

Start Archive

Select Web URL.
Enter the page address.
Choose an output folder.
Keep PNG, content crop, 10 px overlap, Auto, and Archive entire content for a normal full archive.
Select the required outputs.
Enable Manual start if preparation or login is required.
Click Start Archive.
Prepare the browser page if necessary.
Click Target page is ready — Start capture.
Review the generated files.

Archive a Local HTML File

Select Local HTML file.
Browse to the HTML source.
Select the output folder.
Choose the required outputs.
Click Start Archive.
Enable Manual start if preparation or login is required.

Archive a ChatGPT Export ZIP

Obtain the official ChatGPT export ZIP.
Select ChatGPT export ZIP.
Browse to the ZIP.
Click Load list.
Choose the required conversation.
Select the required outputs.
Click Start Archive.
Review the resulting PDF, DOCX, HTML, Markdown, manifest, images, and files where available.

Convert an Image / Screenshot to DOCX

Click Image / screenshot to DOCX….
Click Open image….
Select OCR languages.
Click Auto.
Review editable text and preserved image regions.
Correct text, formatting, equations, symbols, or region boundaries where required.
Optionally save the review.
Click Save DOCX….
Open the generated document and verify the final result.

Output Folder Contents

A normal SWA archive can include:

Archive.pdf
Archive.docx
Archive.html
Archive.md
Archive_OCR.txt
Archive_Analysis.txt
Archive_Analysis.json
manifest.json
assets/images/
assets/files/

The exact contents depend on the selected source, output options, OCR availability, and source material.

Trial, PRO and Enterprise

Trial

The Trial is intended for evaluation and is available for 7 days or up to 5 successful archive or conversion operations, whichever comes first..

PRO 1 Month

Provides the complete supported SWA feature set for one month on the licensed device, followed by the applicable 14-day grace period.

PRO 3 Years

Provides long-term access for three years and includes the applicable 14-day grace period after expiration.

Enterprise Lifetime

Provides permanent Enterprise access according to the purchased activation and deployment terms.

Enterprise Lifetime Multilicense

Provides tailored lifetime licensing for multiple users, devices, teams, or organizational deployments.

Troubleshooting and Practical Tips

The Archive Does Not Start

Check the selected input source and required fields. Review the License status, Status line, and Log.

ChatGPT Conversations Do Not Load

Confirm that the ZIP is an official ChatGPT export package and click Load list after selecting it.

The Page Requires Login

Enable Show browser and Manual start, complete the required preparation in Chromium, then start capture.

The Captured Page Is Incomplete

For complete content, enable Archive entire content. If required, select a scroll strategy better suited to the source.

The PDF Is Very Large

Use JPEG for image-heavy content or reduce JPEG quality. Keep PNG for text-heavy or mathematical archives where fidelity is more important.

OCR Text Is Missing or Incorrect

Verify Tesseract and the selected language data. Recognition quality depends on resolution, contrast, typography, language, and source complexity.

A Formula or Symbol Looks Wrong

In the Image / Screenshot editor, use Preserve image around the complete expression and review adjacent editable text.

Too Much Text Was Preserved as an Image

Select the image region and use Convert selected image to text. Review the result and Undo if necessary.

DOCX Does Not Look Identical to the Source

DOCX prioritizes editability and structured document output. Use PDF when exact visual preservation is the primary goal.

Offline HTML Is Not Fully Interactive

Offline HTML preserves readable content and available assets. It cannot reproduce every live web application, remote API, or interactive service.

Resume Should Not Be Used for a New Task

Resume is only for continuing the same interrupted archive. Start a new output folder for unrelated archive work.

Legal and Technical Note

Solavixa Web Archive is designed for lawful archiving, documentation, research, and professional record-keeping.

Users are responsible for ensuring that they have the right to access, capture, import, store, process, and share the content they use with SWA.

SWA is not a notarization service, legal evidence certification service, or independent chain-of-custody platform.

OCR and automatic visual classification can be imperfect. Important output should always be reviewed before publication, distribution, or reliance.

For governing terms, review the Terms and Conditions, Software License Agreement (EULA), Privacy Policy, and Refund & Cancellation Policy.

👉 Official ChatGPT website

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